Job Description

Automotive Accounting Office Clerk

Acton Ford – Acton, MA
Full-Time | Monday–Friday

Position Summary

Acton Ford is seeking a dependable and detail-oriented Automotive Accounting Office Clerk to support daily dealership accounting and administrative operations.

We operate in a team-oriented accounting office where cross-training and collaboration are essential to supporting dealership operations. This is an in-office position with remote management and training support.

The ideal candidate is organized, adaptable, and comfortable working in a fast-paced dealership environment.

Primary Responsibilities

• Process vehicle deals and funding packets


• File vehicle sales paperwork into deal jackets


• Prepare and maintain trade-in vehicle jackets


• Follow up on lien payoffs to ensure timely title returns


• Issue stock numbers for new vehicle invoices


• Prepare key tags, window tags, and vehicle folders


• Scan warranty repair orders, parts invoices, and repair orders into the DMS system


• Reconcile daily deposits and petty cash


• Maintain organized office files and records


• Communicate with Sales, Service, and Parts departments to ensure accurate paperwork completion


• Participate in cross-training and support general office operations as needed


• Perform additional duties as assigned

Qualifications

• High school diploma required; Associate’s degree preferred


• 2 years of automotive, power sports, RV, or motorcycle dealership experience preferred


• Experience with dealership management systems (CDK or similar) preferred


• Strong understanding of basic accounting principles, including debits, credits, reconciliations, and general ledger flow


• Experience working with remote trainers and/or supervisors preferred


• Strong organizational, communication, and multitasking skills with high attention to detail


• Proficient in Microsoft Office, Google Drive, or similar productivity platforms

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